Stop explaining budget overruns. Start preventing them.

See real-time labor cost and budget health across every billable and internal project — giving operations and finance one shared source of truth.

Track budget vs. actual costs in real time

Real-time budget burn and labor cost insights update project budget health as work happens. Labor costs are reflected in real time — not just at month-end — so managers can see exactly where projects stand and adjust before overruns impact margins.

  • Live budget health across your entire portfolio
  • Threshold alerts flag cost risk as it happens
  • Drill into any project to see hours and cost drivers

See which projects are worth the investment

Compare labor cost, budget utilization, and performance trends across billable and internal work in one unified dashboard. Identify which initiatives deliver value and which consume disproportionate effort.

  • Track budget burn across billable and non-billable projects
  • Identify high-cost, low-return initiatives
  • Use historical data to improve future estimates

Bring internal work into financial control

Set labor cost budgets across R&D, IT, security, and operational initiatives.

Armed with this data, you’ll begin to see which initiatives are worth pursuing, and which ones have a high opportunity cost. This way, you can double-down on the initiatives that move your organization forward. Employee effort becomes measurable, controlled, and visible under the same budget model as revenue-generating work.

  • Budget internal and non-billable projects under the same framework
  • Apply cost rates automatically as hours are logged
  • Deliver finance-ready labor cost data without reconciliation

Integrations

Purpose-built for labor cost data, not pieced together

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Every entry includes approval workflows, complete change history, and instant reporting. Whether it's R&D tax credits, client billing disputes, or grant compliance, you have defensible records without scrambling through spreadsheets or Jira logs.

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Integrations

Purpose-built for labor cost data, not pieced together

View all integrations

ClickTime connects to your invoicing and financial systems so verified, approved hours flow directly into your billing workflow — no manual re-entry, no reconciliation before the invoice goes out. Every entry includes a complete approval history and change log, so when a client questions a charge, you have the record to back it up.

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Solution FAQs

What is real cost?

Real cost is the total cost of both expenses and human labor.

What is the planning fallacy?

The planning fallacy is a phenomenon in which the amount of time needed to complete a future task is severely underestimated.

What is a cost rate?

A cost rate is the amount of money that an employee or contractor costs your business.

How do you calculate a project’s profit margins?

Profit margins are calculated by dividing net income over net revenue.

How do you calculate a salaried employee’s hourly cost rate?

Divide an employee’s total costs (gross wages + employer related expenses) by the number of hours they worked in a given time period.

What is a utilization rate?

Utilization is the amount of employees’ available time that’s used for productive, billable work, typically expressed as a percentage.

Stop losing visibility into your largest expense

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