See who's working on what, what it costs, and where budgets stand. ClickTime resource management connects staffing decisions to real-time labor cost data.
When staffing decisions live in spreadsheets and inboxes, the cost of labor stays hidden until it's too late. 50% of finance leaders have experienced budget overruns from improper labor cost tracking—and most of those overruns started with a resource planning gap nobody could see.
ClickTime's resource management software connects people, projects, and budgets in one place. Set labor cost budgets on client and internal work, plan allocations by hours or percentages, and give managers capacity visibility—without exposing salary data. Every allocation flows directly to timesheets, so planned hours and actual hours stay connected from day one.
Today, ClickTime AI surfaces what's happening with your labor costs. What's coming next: you'll tell ClickTime AI what needs to change—a billing rate, a project, a client—and it will handle it. Insight to action, in the same conversation. On the roadmap
MCP integration Bring your verified ClickTime labor cost data into Claude and other AI tools that support MCP—answers available where decisions are already being made. Coming soon
From basic time tracking to complex compliance needs
Resource planning is the act of scheduling employee time and cost against a budget. Digital agencies, marketing firms, IT firms, consultants are all organizations that typically engage in employee resource planning.
Planning employee resources helps organizations increase profitability by reducing over-servicing, better managing project budgets, and gaining real-time visibility into employee capacity.
Resource planning provides a real-time window into employee availability and project budgets. As time is entered, budgets and available hours are automatically reduced. This is made possible by associating dynamic billing rates with specific employees, roles, projects, etc.
Employee capacity is the total available hours for all active employees, minus any time off that has been scheduled
Planned utilization is the number of allocated billable hours divided by the total allocated hours for an employee or group of employees.
Rather than measuring billable hours, nonprofit resource planning keeps track of hours worked on specific programs and activities that directly contribute to the mission (this can include fundraising, events, etc.)
Resource management software helps organizations plan how people are allocated across projects, track utilization, and monitor whether staffing decisions align with budgets. Unlike basic scheduling tools, ClickTime's resource management ties every allocation to labor cost data—so finance and operations work from the same numbers instead of reconciling separate systems after the fact.
Project management tools like Asana and Jira plan and track tasks and deliverables. Resource management tools focus on the people side—who's available, how loaded they are, and what their time costs. ClickTime bridges both by connecting resource allocations to actual time captured, giving leaders visibility into both capacity and labor spend.
Yes. ClickTime integrates with project management, accounting, and ERP platforms so staffing decisions stay connected to the tools your team already uses. This reduces double entry and ensures that resource allocations, time entries, and project budgets reflect the same data.
Budget overruns typically start with a staffing decision nobody tracked. ClickTime lets managers set labor cost budgets on every project—client or internal—and monitors actual spend against plan in real time. When costs approach the threshold, alerts fire before the overrun happens, not after.
Join thousands of teams who've moved staffing out of spreadsheets.
